read new article at werboardroom.com
The minutes of an executive board meeting are a vital job which requires careful attention to the finer points. The accuracy and clarity of minutes of meetings is crucial to be able to refer back to them in the future as well as legal compliance. It also helps protect the organization from liability issues that may arise if it does not have accurate records.
To be a good minute-taker, you must have a well-prepared template in place before the board meeting begins. This will help you stay organized and focused on the agenda items throughout the meeting. This will enable you to take notes efficiently and ensure that any supplementary documents, such as handouts and reports, are included in the minutes of the meeting. It is also a good idea to have a backup option to your note-taking tool in case you run out of batteries or experience other issues.
It is important to pay attention and take notes on the major points of each discussion when recording the board meeting. If you are having trouble getting your thoughts in order, try asking members to pause or repeat their thoughts so that you can record their thoughts clearly. Also, make sure you record the number of votes and who is for or against each motion. Include the names of those who are late or absent in the minutes.
The minutes must be distributed to all board members at the time of the minute taker following the meeting. The minutes can be distributed via email, hardcopy or the board portal software.
