If stakeholders feel that their input is being considered and integrated into the project they are more likely to provide continuous support. This requires constant communication and ensuring that participants receive the information they require in the time they need it. This can be done through multiple channels.
The frequency of communication must be adapted to the specific stakeholder group. For instance, CEOs might prefer long-term expansion and strategic alignment whereas teams might be more focused on efficiency gains. It is also crucial to make the content relevant to users’ needs, while refraining from technical jargon and using non-technical terminology for those with less technical backgrounds.
Information is essential to your acceleration efforts. This includes email, meetings, project reports and more. Email is a flexible and customizable tool which can be used to provide project updates photos and news budget updates, and contact information. The next steps, top-level plan, and more are all communicated via email. It can also be used for gathering feedback through surveys and other online engagement tools.
Meetings are a great way to communicate and discuss issues, questions, and concerns with your key stakeholders. They can be scheduled daily regularly, weekly, monthly or as required. They are an effective way to provide updates in person. This is an excellent opportunity to discuss possible obstacles and gain the support of your team. Meetings can be recorded and shared with those who were unable to not attend or need to reference a specific meeting. A project summary report can be used to communicate information to stakeholders. This could be a basic document that includes all the relevant information, or a more in-depth report adapted to each stakeholder.
