Virtual data rooms are a vital tool for most companies to help facilitate any transaction. The appropriate VDR can make the difference between an efficient and smooth process and one that is a burden and could compromise the success of the deal.
In addition to the robust physical security measures, such as backups of data offsite and fire protection, a reputable virtual data room provider can offer customizable features that will further safeguard sensitive information. These features include: data encryption in transit and at rest and dynamic watermarks applied to every viewed or printed document page; and granular user permissions which allow the data room administrator to determine who is allowed to view or print documents.
A virtual data room gives the benefit of providing an easy way to keep and share sensitive files. This reduces the time spent sending documents via email and www.dataroomtechnologies.com/virtual-data-room-for-small-and-medium-enterprises/ makes it easier to access documents when conducting due diligence or project coordination, as well as other tasks in business.
A reliable virtual data room gives an audit trail of all user and document activities. This is an essential feature for companies operating in highly regulated industries such as finance and healthcare where compliance is essential. In the event of an investigation or audit it is important to know the time and date of access to data can aid in maintaining compliance.
In a recent instance, a large pharmaceutical firm used the virtual dataroom to facilitate a merger with another industry giant. The VDR’s simplified communication and improved security of data enabled the parties to reach an agreement quickly.
